Velina

Daily Huddle Meeting: Definition, Benefits and Daily Huddle Meeting Agenda

employees attending a huddle meeting
employees attending a huddle meeting

What is a Daily Huddle?

A huddle meeting has been a common practice for many companies these days. No matter the industry or size of the company, a daily team huddle is a great way to improve team communication, alignment and most importantly, employee productivity

  • Keep it under 15 minutes
  • Invite the right people
  • Use a simple agenda
  • Don’t discuss lengthy problem-solving solutions
a group of employees in a daily huddle meeting
a group of employees in a daily huddle meeting

What are the Benefits of the Daily Huddle?

The daily huddle meeting is beneficial for a variety of reasons. Let’s list them!

  • Brings out issues and points that block task execution.
  • Saves time as opposed to email updates.
  • Issues brought up during the huddle meeting drive main topics for lengthier meetings, such as a project or weekly meeting.
  • Keeps team members informed and focused on the same business goal.
  • Ensures answers to pressing questions.
  • Enforces team accountability as everyone knows what the rest of the team members are responsible for.
  • Face-to-face time every 24 hours keeps the team connected, whether the meeting is conducted at the office or online.

How to Run a Daily Huddle Efficiently?

The following tips and tricks will help you execute the daily huddle in your organization efficiently and get the most out of your next meeting.

  1. What are your priorities for today?
  2. Is there anything that has you stuck?
  • Let attendees share key activities, meetings and discussions that happened yesterday and will occur today in the first minutes of the meeting.
  • Spend around five minutes discussing the daily metrics your company monitors. Watch out for patterns or trends.
  • During the last five minutes of the meetings, discuss concerns, problems or issues that team members are facing and that can prevent them from fulfilling their daily obligations at work. The team leader should pay attention to patterns of issues and determine if there are any bigger problems that should be addressed.
employees attending a huddle meeting at the office
employees attending a huddle meeting at the office

Tips for Productive Daily Huddle Meetings

  • Set the start of the daily huddle at an odd time. For example, 9:07 or 10:13. This way, workers are more likely to be on time.
  • Use a timer for the first few weeks of huddle meeting implementation. Even if you can’t complete the agenda, it’s essential to end the meeting on time. This way, team members will learn how essential it is to be straightforward, concise and the importance of improving meeting ROI.
  • Each person should get not more than one minute to discuss the agenda points. This means that if your team is composed of five people, idealistically your daily huddle meeting will be no longer than 5 minutes.
  • Encourage team members to share issues and problems they are facing regardless of the outcome. Each employee should be aware of what’s problematic even though they might not be directly affected by it or be able to assist with resolving the issue.
  • Be mindful of employees who keep saying they have nothing to report and that everything is fine. There might be a bigger problem lurking.
  • Embrace technology for your daily huddle meeting. The right software can do wonders for keeping track of action items and assignments. Remote workers will also feel connected to team members.

What to Avoid in a Daily Huddle Meeting

  • Don’t turn it into a resentful lengthy meeting that was supposed to be only 15 minutes long. The daily huddle is just one type of meeting you and your team will have to have. Save the deeper discussions for meetings that can fit them. Don’t pile too much or request/expect too much information to be shared.
  • Watch out for multiple daily huddle meetings. You can have separate 15-minute meetings for each internal project if many of the project teams are composed of the same members. They will end up attending up to five daily huddles, which can be quite frustrating. Have only one huddle meeting and designate a team member who will provide updates. If the rest of the employees want to say something, leave the rest of the 15 minutes for items of interest.
  • Learn how to avoid micromanaging. Don’t ask for a detailed, minute-to-minute explanation on what someone did the previous day. Look forward, instead.
workers in a huddle meeting
workers in a huddle meeting

Daily Huddle Agenda Template

(Note: No More Than 15 Minutes)

Conclusion

Setting up a daily huddle meeting as a ground rule for your organization can help you with synchronizing your team. It will create a meeting rhythm and we all know that meetings are the backbone of every organization.

Get the Medium app

A button that says 'Download on the App Store', and if clicked it will lead you to the iOS App store
A button that says 'Get it on, Google Play', and if clicked it will lead you to the Google Play store